Details

Business: District of Lillooet
Email: careers@lillooet.ca
Phone: 2502564289
Address: 615 Main Street, PO Box 610 Lillooet, BC V0K 1V0
Website: https://www.lillooet.ca/

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Description

Under the direction of the Recreation Department Head, the Recreation Programs & Facilities Administrator contributes to the efficient operation of the REC Centre through the delivery of information to the public and staff through the handling of office and clerical duties; and aligning staff with building schedules. The Recreation Programs & Facilities Coordinator is responsible for supervising and training other office and programming staff; developing and implementing facilities and office procedures; and aiding all REC Centre operations. This position requires the incumbent to adhere to the District of Lillooet’s policies and procedures. 

Duties and responsibilities:

Deals with the public in a friendly, professional, and effective manner including contacting program registrants regarding class cancellations and amendments.

• Takes initiative in planning the operational, programming and community event staff scheduling, the sequence of duties, and the work methods to be used to improve efficiency.

• Performs a variety of office administration functions including facility rentals and invoicing, program registrations, event inventory control, cash control, reception, and clerical duties.

• Oversees office, program, and event staff. Arranges for their onboarding, on-going training, and performance monitoring. • Organizes the office, files correspondence, memos, and other documents, takes inventory, order supplies and completes work and purchase orders.

• Performs all tasks related to registration of participants for recreation programs and is expected to take initiative with program planning, including advertising and aligning facility and staff scheduling to meet customers’ needs.

• Prepares and maintains accurate bookings, schedules and equipment loan information for the REC Centre and other District of Lillooet recreation, parks, and heritage facilities. 

Required Knowledge and skills

Strong leadership skills in the areas of supervision, planning and organizing.

• Ability to provide direction to other employees.

• Ability to understand and effectively carry out oral and written instructions.

• Tact and discretion is required to deal with or settle requests, complaints or for clarification of information.

• Proven ability to plan, maintain budgets, schedule events and activities, and the staffing needs they require.

• Keyboarding, word processing, bookkeeping and a proven knowledge of computer applications including Microsoft Word, Excel, and Publisher. 

Minimun education and experience

Diploma in Recreation Management or a related field, plus minimum two (2) years’ experience working in an office with supervisory experience, or an equivalent combination of training and experience. Must have some form of post-secondary education in office procedures including clerical, bookkeeping and computer training. Preferred employment and educational background in recreation. 

Required Licences, certificates, and registrations

Must pass a criminal record check in accordance with the District of Lillooet policy.

• A valid Class 5 BC Driver’s License.

• Maintains current standard first aid certificate or equivalent.

• NL Award, Pool Operator Level 1, Refrigeration Safety Awareness courses are assets. 

This is a Union position within CUPE Local 173 and the current wage is $32.66 per hour.