Details

Business: Lillooet Tribal Council
Email: info@lillooettribalcouncil.ca
Website: https://lillooettribalcouncil.ca/

Description

LILLOOET TRIBAL COUNCIL
Event Coordinator (Contract)

The Lillooet Tribal Council (LTC) is seeking a qualified individual to coordinate our 50th Anniversary event 
in May 2026. LTC will celebrate major milestone - our 50th anniversary of serving our member communities. In addition to commemorating this anniversary with a series of events leading up to the occasion, May 28 will be a full-day event that invites the broader community to celebrate with family focused activities such as speakers, entertainment, a barbeque, kid’s activities, etc. Consequently, the LTC Event Coordinator is responsible for planning, organizing, and executing a range of commemorative events that celebrate LTC’s rich history while also showcasing our vision for the future.
This is a up to one-year contract position that reports to the LTC Office Manager and collaborates with 
the LTC Department Managers and Communication Coordinator to design, brand, promote, and deliver 
a series of successful and memorable events.

Key Responsibilities

• Attend monthly meetings and collaborate with LTC Events Committee to design, plan and organize event from start to finish, including defining event objectives, developing concepts,
• Monitor event budgets, track expenses, and ensure all costs remain within allocated limits.
• Research, select, and negotiate with vendors and suppliers to secure high-quality services at the best value
• Engage LTC member-communities in the design and panning of commemorative events
• Collaborate with the Communications Coordinator to develop and implement marketing strategies to promote events, including creating event materials and utilizing social media.
• Create compelling event materials, promotional content, and commemorative items
• Oversee on-site event management, ensuring smooth execution and resolving issues in real time
• Conduct post-event evaluations, collect feedback, and prepare reports to assess event success and inform future improvements.

Skills and Qualifications

• Proven experience as an event coordinator or in a similar role

• Strong organizational and time management skills, with the ability to multitask and prioritize
  effectively
• Excellent written and verbal communication skills
• Strong negotiation and vendor management abilities

• Proficiency in budget management and basic financial reporting.
• Ability to work independently and as part of a team, demonstrating leadership when required.
• Creative problem-solving skills and adaptability in fast-paced environments.
• Familiarity with marketing and promotional strategies, including social media.
• Valid Class 5 BC Driver’s License, a reliable vehicle, and satisfactory drivers abstract.
• Proficiency in budget management and basic financial reporting.
• Ability to work independently and as part of a team, demonstrating leadership when required.
• Creative problem-solving skills and adaptability in fast-paced environments.
• Familiarity with marketing and promotional strategies, including social media.
• Valid Class 5 BC Driver’s License, a reliable vehicle, and satisfactory drivers abstract.

           
Preferred Attributes

• Portfolio of successful past events.
• High level of professionalism, creativity, and enthusiasm for event planning
   

Work Conditions

• Must be able to work flexible hours, including some evenings, as required by event schedules   
   

Contract Details

• This is a contract hybrid work position with hours varying at approximately 10-15hrs per/week
• The hourly rate is anticipated to be $25-35 (based on experience). 
• Expected Start date: June 23rd, 2025/End date: May 29, 2026

To Apply: Please forward your cover letter and resume to Attn: Andrea Leech, Administrator at
info@lillooettribalcouncil.ca 
Any questions please contact: Andrea Leech at (250) 256-7523 ext.103

Pursuant to section 41 of the BC Human Rights Code, preference will be given to applicants of St’át’imc or Aboriginal ancestry.